It is not just the plane ticket that matters on a business trip. Getting around at the destination can be a challenge and, often, the best way to solve it is Istanbul Car Hire with Driver.
With a vehicle at their disposal, the business traveler has much more autonomy to come and go, which is especially important when traveling on tight schedules and involving views on multiple clients who, despite being in the same region, are relatively distant.
In addition, renting a car for a business trip also gives the executive more flexibility, as there is no need to book drivers or transportation in advance and then have to deselect everything if there are unforeseen events on the way.
In this article, we will explain some of the advantages of renting a car on a business trip, we will give important recommendations when booking the rental and also how to find good options for renting cars on trips to any destination. Good reading!
The advantages of renting a car on business trips
As with any land travel option when traveling, the rental car has some advantages and disadvantages when compared to other possibilities such as taxi, public transport and transfer. But it is worth checking what are the main differentials of this option and why it is advantageous in business trips:
Mobility autonomy
The main advantage of car rental in any context is the autonomy of the executive at the destination. Without depending on anyone else, he will be able to move around easily and move between the hotel and the places where he will hold meetings or participate in events.
In addition, with the Chauffeur Service in Istanbul, it is easier for the traveler to get to know the destination better and take a walk, even if he has only a few hours squeezed between work commitments.
Cost reduction
The cost of renting a car, even when added to fuel and insurance costs, can be much less than other transportation options on trips that require a lot of commuting.
If it is necessary to come and go very regularly, taxi fares can consume a lot of the travel budget and the time lost in waiting on public transport ends up being indirectly expensive.
And even on trips with minimal displacements, where the tourist is staying next to a convention center, for example, and only needs to go to and from the airport, it may be interesting to compare the costs of renting a car with other modalities to see which is the most economical choice.
Convenience on arrival at the airport
Arriving at the airport in a new city can be a challenging time on some business trips. Many of them are far from urban centers and it is necessary to look for options such as transfer, public transport or taxi to effectively reach the destination.
But booking a rental car in advance can give more peace of mind to the traveler, who will know that his transport is guaranteed and that he will have the autonomy to get around whenever he wants and does not, for example, have to hurry to catch a bus or train.
Good impression in meetings
In many business meetings and gatherings, the impression of prosperity conveyed is very important. And, in these cases, it can be more effective to arrive in a higher category rental car and thereby pass on a positive image to customers and business partners.
Booking cars for business trips
Car rental companies are located near airports around the world. In some of them, such as Istanbul airport car transfer, for example, there is even an annex dedicated only to rental companies with dozens of companies and hundreds of options for cars.
But, on the other hand, in cities with an inferior structure, where ironically car rental becomes even more important, there are not always many rental companies near the airport and the traveler may run the risk of arriving and not having any vehicles available.
Therefore, the recommendation here is to always prepare in advance and research the car rental options at least a few weeks before boarding. In this way, it is possible to reserve the vehicle and be guaranteed on arrival at the destination.
And there are several ways to book vehicles when traveling. The tourist can search on sites that add several options, visit the pages or get in direct contact with the rental companies themselves in search of options and even include the rent when it is time to buy the plane ticket.
Many airlines offer rental car options at different prices to their customers when they are booking plane tickets. Thus, it is more practical to rent a car and there is no need to visit other pages to make it.
Another advantage of arranging the rental with the airline is that, many times, this purchase will score in the company’s loyalty program and can even be paid with points, as well as the ticket.
Finally, car rental companies establish regular partnerships with companies and offer discounts and special conditions for employees on business trips through them. If this is the case, it is necessary to make the reservation directly with the rental company, without any other intermediary. And, of course, the partner rental company does not always operate in the destination city.
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Special care when renting cars
With all these advantages, car rental is undoubtedly one of the most advantageous options for land travel on business trips. But there are special precautions that need to be taken when booking the vehicles and driving at the destination. In this next topic, we’ve selected some of the most important recommendations. Check out!
Qualification
It seems like a very obvious recommendation, but it is worth mentioning: to rent a vehicle anywhere in the world, the driver’s license must be up to date. Before paying the rent, check that the CNH is not due and that there is no other type of legal impediment that could prohibit you from driving vehicles.
It is also important to ensure that the category of the driver’s license allows the rental vehicle to be driven. With type B driving, it is allowed to drive practically all passenger cars, but if the objective is to rent a larger vehicle, another category may be necessary.
Drivers’ age
Those traveling on business under the age of 25 and thinking about renting a car may be refused their reservation or be required to pay an extra fee. In most parts of the world, including Turkey, the minimum age for renting a car is 21 and it is common for drivers under 25 to have to pay surcharges.
In addition, it is also law in Turkey that the driver has at least two years of experience in driving vehicles. Therefore, those who have just been qualified may have to wait a while to rent a car.
Additional drivers
If more than one person will drive the car at the destination, it is essential that the rental company knows this. In addition to possible extra costs for additional drivers, they must comply with the same rules imposed on the main driver.
Although on business trips it is more common for a single person to use the vehicle, if it is necessary to divide the driving, it is important to plan and ensure that everyone is within the rules.
Airport Fees
Rental companies at airports usually pay fees to use the space and often pass the full amount on to the consumer. In some cases, it may be interesting to evaluate a more distant rental company that provides transportation to your shed to reduce rental expenses.
Normally, this fee is not that significant, but it may be the difference between closing the rent account or not.
Car Insurance
Vehicle insurance is essential in any situation, but when it comes to renting a car it can be even more important to avoid losses due to unforeseen circumstances on your trip. Therefore, it is always worth checking if the rental price includes insurance and what are the coverage’s.
In addition, many credit card operators offer travel car insurance to their customers, which can be helpful for those who travel extensively on business and rent cars regularly.
Usually, the rental companies themselves will offer insurance options and, in some cases, airlines will also have different conditions for their customers. It is worth comparing all these possibilities, values and coverage before making a final decision.
The most important coverage is that of collisions, thefts, accidents and other breakdowns. It may also be interesting to have third party damage coverage, so as not to risk paying for the repair of the car of other people involved in an accident.
For those who want more protection, it is also possible to hire insurance with personal coverage, insurance that covers personal belongings in the car and even insurance with special assistance, such as changing tires.
Fuel costs
The responsibility for the fuel rests with the person who rents the car. It is important to check if he has a full tank at the time of rental and, when returning, it is necessary to complete.
To do this, just go to a gas station near the rental company and fill up. Arriving with an empty tank can result in a high charge for the remaining liters of gasoline.
When calculating the total cost of renting a vehicle, then consider adding an approximate estimate of fuel costs to avoid being surprised at delivery.
Tolls
Another element that needs to be entered into the accounts of those who are going to rent cars is the cost of tolls on the routes that will be covered. This is a special concern for those who will have to move between different cities during the trip, but it is also necessary to pay attention to the possibility of urban tolls.
In order not to be surprised, discover the tolls along the way before renting the car and make an estimate of how much will be spent on them.
Billing model
The rental of the car can be charged for days or for kilometers driven. Before renting, do the math on which billing model is most advantageous and, if possible, make the choice for it.
Those who will travel shorter routes throughout the day will generally prefer to pay for the kilometers traveled, while those who will travel more usually will choose the daily rate.
Travel limitations
Check the limits that can be traveled by the rented vehicle. In some rental companies, there is a restriction to run off the asphalt, while in others, a maximum range must be respected.
On trips that will require the driver to cross borders, special attention is needed, as there may be rules from both the rental company and the countries preventing vehicles from traveling between nations.
Pick-up and drop-off locations
There is no need to pick up and return a vehicle rented in the same place. Sometimes, it may be interesting to rent the car for just a few days and, for example, pick it up at the airport and return it to a location close to an urban center, and then continue the journey with another means of transportation.
When renting Car Service from/to Istanbul Airport, define pick-up and drop-off locations based on your itinerary and prevent vehicle delivery from becoming an issue.
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